Accounting Services

Property Management | Accounting Services

This is one of the most important aspects of our relationship with you, the owner. Although you may not want to undertake the day-to-day drudgery of managing your investment property we know you still want to be kept apprised of all financial aspects that affect your investment. We view your rental as a part of your investment strategy, designed to produce an income stream and as such we take our accounting responsibility to you very seriously.

Our computerized accounting software is specifically geared towards property management. We record and explain all transactions that affect your account enabling you to see exactly what transactions have occurred on your property.

Copies of all receipts and repairs are sent you a monthly basis along with a statement showing all activity for your property. All original receipts will be kept on file in our office for safekeeping. A year end statement will be sent to you and/or your accountant to help ease the burden of tax preparation.

We use monthly statements to monitor your property’s performance to help increase profits. A YTD tally is kept for all monies received as well as expenses. If a property suddenly sees a loss or increase of return we can quickly evaluate transactions over the last few months to determine how to correct or maintain performance. It’s this system of reporting that helps us keep you in the money and in the know.

Management Fees

Our management fee is collected on a monthly basis once rent payments from your property have been received. Fees are deducted directly from your account so you don’t have to write us a check. If a property is vacant we do not collect a monthly fee.

Mortgage payments and other expenses

If you would like we will make all mortgage or property related payments for you at no additional charge. Simply supply us with the necessary information and payments will be deducted from your account on an as needed basis.

When a property is vacant all utilities are transferred into our name and we pay monthly bills for you to protect your property from damage due to improper heating, cooling, sewage etc. Any accounts with a shortage of funds during vacancies or from properties with a monthly loss may be required to keep an additional deposit on hand.

Rent Collection

All rent monies are due on the 1st of the month and usually, depending on the lease, late on the 5th. Any tenants with delinquent accounts are sent a delinquency notice that day and charged a late fee. Removal proceedings are started if the tenant does not immediately make arrangement for the payment of all monies due.

Any NSF checks are dealt with promptly and severely. A tenant who submits more than two NSF payments will be required to pay all future rents in cash or money order. Any tenant who refuses to make good on an NSF payment will be subject to prosecution under the fullest extent of the law. We take our management responsibility seriously and feel our tenants should have the same attitude toward their obligations.

Security Deposits

We collect a security deposit for every property we manage to help safeguard against loss. All deposits are held in a trust account per Colorado real estate laws and are unavailable for use until they are either refunded to the tenant upon move out or used to recoup any losses of rent or property damage. We usually collect a minimum of one month rent in deposit although these amounts may vary due to credit worthiness or rental history.

If an owner decides to allow pets on the property we recommend an additional deposit plus a non-refundable pet fee of up to $300.00. Each situation is unique and deposit amounts will be decided on a case by case basis.